New expense
New draft · not yet submitted
Basic information
Identifies the line on the Budget Master and gives the auditor enough to recognise the spend at a glance.
Optional · day of shoot (e.g. D42)
Short tag — used in BvA roll-up and exports.
From Vendor Master · drives GST type
2-line description shown on auditor's review queue & in BvA tooltips.
Invoice details
Numbers exactly as printed on the vendor invoice. Auto-computed totals are read-only and tabular-aligned.
Default 1
Default 1
PDF/JPG/PNG · up to 10 MB · drag-drop or paste · OCR runs server-side.
Tax classification
Auto-derived from vendor state, project state, and HSN category map. You can override if the invoice disagrees.
Select the vendor's state to derive CGST + SGST (same as project MH) vs IGST (cross-state).
Auto-on for specific HSN categories (e.g. legal, GTA). Override if invoice differs.
Default depends on ACQ category.
Auto · contributes to ITC pool (subject to GSTR-2B match).
Auto · expensed to P&L per Section 17(5) / category rule.
Auditor approval
Adjust approved values, deduct TDS, leave a remark, and post a final action. Approval is irreversible.
Auto-suggested from particulars: 194C. Override if needed.
Auto from section
= Approved base × TDS rate. Deducted at payment.
Why the change? — appears in BvA tooltip and variance report exports.